The Problem
Parcel invoices arrive every week from UPS and FedEx. Thousands of line items. Different file formats. Different surcharge structures. Different reference number conventions. Nobody actually audits them at the line level, the team checks the total, approves the invoice, and moves on. So overcharges accumulate: wrong service classifications, dim-weight errors, residential surcharges that shouldn't apply, accessorial fees that drift up over time. And rate negotiations happen without data, because pulling together "what does this account actually pay per pound on Zone 5?" takes a week of spreadsheet work nobody has.
What This Can Do For You
Automated ingestion of every UPS and FedEx invoice file, parsed to the line level, attributed to the right client account, and stored where you can actually query it. That foundation enables auditing, benchmarking, and reporting that would be impossible against the raw files alone:
Possibilities
- Line-item cost auditing: every shipment broken down by service type, zone, billed weight, dim weight, and individual surcharges. Catches overcharges and misclassifications nobody would find manually.
- Cross-account benchmarking: compare what one client pays on a service level vs. another, vs. published rates. Identifies negotiation leverage and rate-optimization opportunities.
- Surcharge trending: accessorial frequency and amounts tracked over time. Surfaces fees that are creeping up or appearing on shipments that shouldn't have them.
- Client billing reports: formatted reports delivered automatically each billing cycle. Cost breakdowns, benchmarking, and trend analysis, no manual report generation.
- Markup & billing automation: apply client-specific markup rates to parcel data and produce client-ready billing without spreadsheet work every period.
- Negotiation intelligence: show carriers exactly which surcharges, zones, or service levels are out of line. Backed by your actual invoice data, not industry averages.
What You Get
- Stop overpaying parcel: the line-level errors that nobody finds get caught.
- Negotiation leverage: rate conversations backed by hard data on your specific spend pattern.
- Faster client billing: markups applied automatically, reports delivered on the cycle.
- Visibility on accessorials: catch the surcharges that shouldn't be there before they become normal.
- End the manual file shuffle: no one collecting CSVs, no one mapping accounts, no one fighting carrier file formats.